1. The Consolidated Sheet Structure
Create a master spreadsheet with the following key columns:
| Data Type | Columns / Fields | Purpose |
|---|---|---|
| Order Core Data | PO Number, Item SKU, Description, Supplier, Order Quantity, Unit Cost | Baseline identification for all records. |
| Payment & Cost Breakdown | Product Cost, Tooling/Mold Fee, Shipping Cost, Tax, Duty, Total Landed Cost, Payment Date, Payment Status | Full financial transparency for each line item. |
| QC & Inspection Records | Inspection Date, QC Report ID, Pass/Fail Status, Defect Quantity, Major/Minor Issues Noted | Objective quality status linked directly to the item and cost. |
| Visual Evidence Hub | Hyperlink Column:Hyperlink Column:Hyperlink Column:
| Direct clickable links to inspection photos and videos stored in cloud services (Google Drive, Dropbox, etc.). |
|